With digitization and digital transformation being so topical, many organizations are embarking on this journey and are taking a first step to address their paper documents burden by scanning (converting) their paper documents into a digital format.

If done right, document scanning is quite a complex subject matter. To scan a document is not just the action of passing a document (sheet of paper) through a scanner at some default settings to create a PDF, JPEG or TIFF file.

The reason for scanning a sheet of paper (whether for digital access, storage, archiving, preservation, web posting, capture, OCR, ICR, etc) will determine the way in which it should be scanned. And it is not necessarily creating the best quality scanned image, but rather creating the right quality scanned image. For example, if a capture process using OCR (optical character recognition) is to be performed on the scanned image then the “electronic” legibility of the image is very important and the “human” legibility of the image may not suffice.

A scan solution comprises hardware and software components. There are many factors that influence the composition of an optimized scan solution: the purpose of scanning the documents, the nature of the documents to be scanned, the quality of the documents to be scanned, the process(es) that will be applied to the scanned documents, the volume (quantity) of documents to be scanned and many more organizational factors.

We can guide you to set out on the right scan path when you decide to commit to the digital transformation of your organization.