It's typical for the enterprise to be and feel disconnected. Business content and information is spread across multiple systems in independent silos. This disconnection makes it almost impossible for employees to find what they need when they need it. The only way to solve this problem is by leveraging a modern, connected Enterprise Information Management (EIM) system like M-Files. Upgrading to M-Files, a modern ECM platform, is a much easier process than you might think since everyone can continue to work exactly how they want and need to. 


M-Files DMS is document management the way it should be: simple to install and learn, reliable, powerful and secure – without breaking your budget.

Improve workflow, increase information reuse, eliminate redundancy, securely control content, and avoid conflicts and data loss – all in a single document management solution that integrates with Windows Explorer. M-Files has everything you need in document management, in one affordable system.


Industry-leading features

     •   Fast search – both "full text" file contents and metadata

     •   Metadata-driven navigation, replication, workflow and access management

     •   Check-in/check-out with audit trail

     •   Version management

     •   Collaboration and Workflow with email notifications

     •   Fast offline use and remote/mobile access

     •   Support for scanned paper documents and email

     •   Alternative Web interface

     •   Robust interface for connecting to external databases such as an enterprise CRM or ERP system

     •   Rich scripting capabilities and a complete Application Programming Interface (API).


M-Files is a powerful yet easy to use document management software application that solves the problems of managing, finding, and tracking documents and information in companies and organizations of all sizes.

M-Files brings the benefits and value of Enterprise Content Management (the management of your organization’s unstructured information – including Microsoft Office documents, scanned documents, emails, PDF Files) within the easy reach of every company, no matter how small or how big (thousands of users). M-Files is more advanced than most products available in the market today and also more affordable than even some of the more basic document management products. Whether you want to manage a few thousand documents or several million documents, M-Files can be configured to meet your most demanding document management requirements.

M-Files find documents by what it is, not where it is.

Choose M-Files for your business for the following reasons.


M-Files has all the features you need to make document management and enterprise content management easy and efficient. See why you should consider M-Files for your organization’s needs.


Easy-to-use, familiar Windows interface

M-Files integrates directly with the Windows Explorer interface – so there’s no learning curve. You can access the document repository just like a disk drive, and drag and drop files into and out of M-Files in seconds. And with efficient local caching, files open fast even with slow and unreliable network connections. With M-Files, you don’t need to worry about extensive training or user resistance.


Fast implementation

M-Files is easy and fast to deploy. Whether you choose to implement the system on your own, or use our professional consulting services for additional support, you will be up and running quickly and efficiently. Once set up, you will find M-Files uniquely easy to adapt and grow with the changing needs of your business, without the need for dedicated IT staff. M-Files also is available in the cloud eliminating the need to purchase and configure your own server; check out M-Files Cloud Vault to learn more.


Eliminates document chaos

Avoid versioning issues and stay compliant with features like check-out and check-in, old version preservation, change logs and automatic version naming and numbering options.


Enables collaboration and automated workflow

Create assignments for ad hoc collaboration or design advanced workflows for automating important businesses processes. M-Files facilitates collaboration with teams made up of both internal employees and external partners with features such as check-out/check-in, co-authoring for simultaneous editing by multiple team members, and publishing and intelligent data replication to the cloud.


Safe and secure

Control data visibility by hiding sensitive documents while maintaining a single storage location – so everything is there, but only what you want to be seen is seen. You can also configure permission settings to reduce human error, automatically schedule data backups and even integrate with Active Directory.


Location independent

View, create, edit and store documents anywhere – including in offline mode or on mobile devices – with automatic synchronization. Remote connections are still remarkably fast, and replication also speeds up document handling for facilities in different locations. You can even set up web access to give anyone, anywhere access to M-Files – including Mac and Linux users.


Integrate seamlessly with existing apps

M-Files integrates with all Windows applications, including Office, CAD, accounting and inventory solutions. Access data vaults with standard file commands such as Open and Save As. It also supports all file formats, such as standard Microsoft Office documents like Word and Excel, PDF files, CAD models and drawings, images, scans of paper documents and emails and attachments.


Customizable vault and metadata

Our advanced metadata-driven architecture provides an extremely flexible environment that enables you to adapt the system to the specific needs of your business. You choose the document and information types you need to manage, and the properties - or metadata - you want to track. Literally any object type can be created and managed, not just documents, for instance, projects, customers and contacts, and even industry specific objects like cases, audits and deviations. M-Files also supports relationships between documents, multi-file documents, document collections and templates.


Fast search and time saving dynamic views

Find the right documents and information easily and instantly with basic and advanced search capabilities. Search on metadata, "full text" file contents, or both, with productivity boosting features such as dynamic filters and sort functions that ensure you will find the right information when you need it. M-Files does away with chaotic folder structures with metadata-driven Dynamic Views that act like reusable custom "searches" that enable documents and other information to show up in multiple locations without creating confusing duplicates.

Configurable, connectable system

Define an active link with external databases such as CRM, ERP, accounting and billing systems, or import and link files from existing network shares. You can also scan paper documents, import email messages from your mail server or use the M-Files API for special integration needs. M-Files supports literally every Windows application. Simply use the standard Save and Open commands to save to and open from the vault, whether in the cloud or on-premise, the experience is identical.

Meet requirements for daily quality processes and regulatory compliance with M-Files QMS


Ensure your quality processes and policies are being followed with M-Files QMS – the practical solution to compliant document management. M-Files QMS makes it easy for businesses to improve their quality management systems and meet certification requirements with document and process management capabilities designed for organizations with strict quality and compliance needs.


Top Features & Benefits


Improve your quality procedures with a comprehensive set of features that assist with:

•Quality standards such as ISO 9001

•CE marking or labeling

•Compliance with FDA 21 CFR Part 11 and EU GMP Annex 11

•Audits associated with all of the above


Is your business in a highly regulated industry?

M-Files QMS is also ideal for:

•Pharmaceutical and life sciences, including medical devices, biotechnology and clinical research organizations

•Petrochemicals and other process-related manufacturing

•Food production

•Transportation, including aviation and automotive

•Mining and more


Repetitive task automation

Automate and document recurring tasks and processes with comprehensive workflow capabilities and reminder notifications.


Quality assurance, audits and deviations

Manage audits and inspections, and efficiently record and process deviations and corrective actions.


Document control

Organize and manage all quality-related documents, such as Standard Operating Procedures (SOPs) and Corrective and Preventative Actions (CAPAs), with complete version history, security, workflow and publishing.



Assign role-based access rights and track experience and skills for employees and subcontractors.



Manage course lists and materials, and record, track and report on training.


Inventory, lists, and registries

Build and manage company-specific inventories and lists, including software and hardware inventories, with full version history.


Signature management

When documents must be approved or authorized, M-Files QMS supports three signing options: built-in digital signing, external digital signing services and handwritten signatures.


Other features

•PDF conversion, watermarking and content protection with certificates

•Calendar view with integrated scheduling and follow-up reminders

•Validation toolkit to validate your implementation and remain in compliance